Board Minutes December 8, 2021, 9:00 am
Great Island Garden Club. (GIGC) https://www.greatislandgardenclub.org
The purpose of the Great Island Garden Club shall be to stimulate the knowledge and love of gardening and horticulture while assisting in community beautification.
Board Present: Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett ,Nancy Borden, Mary Briggs, Wendy Tauber, Claudia Wilbur, Diane Coniglio, Pat Wilson, Julie Thomas, Astrid Weeder
Reviewed Nov.2, 2021 Minutes but failed to approve Nov.2, 2021 minutes: Minutes to be approved at Dec 29, 2021 meeting
Comments & suggestions were proposed by Mary Pat Gibson regarding the format of recording GC meeting minutes; A brief discussion to consider the benefits of a narrative style vs. bullet form was outlined . A follow up review is planned by the Recording Secretaries & the President.
Treasures's’ Report- Jane Page:
The Treasurer reports an active month with deposits & payments made to Harvey Apparel for the GIGC apparel fundraising; Refer to Treasurer’s report for details.
Corresponding Sec Report- Kathy Mathews: No report submitted
Civic Committee , Town Hall, Post Office B. George :
Assisted by Jane Page, 2 trees were purchased & planted at the Town Hall & decorated with lights. The window boxes from the Town Hall were removed and stored in Pat Wood’s garage . Eight wreaths with red bows were purchased from the Guild & placed at the P.O., Town Hall, Library and Common sign. Several members gathered various greens & red berries to decorate the window boxes on 12/09 in Pat Wood’s garage. Due to safety concerns using ladders, Xmas lights on the Magnolia trees at the library entrance were deferred. Plans to seek help from male members
Mary Pat GibsonThe Village Garden was successfully cleared of plantings for the winter; new members participated in the garden project. The activity was a successful way to involve new members in a face to face project in view of the need to conduct meetings on zoom this year. The primary goal is to keep the club members active & engaged during these challenging times.
Publicity– Nancy Borden
Update on the Jan 4, 2022 program on Invasive Species:
Nancy Borden is planning on submitting an article on the upcoming event to the Portsmouth Herald; A postcard with a “plant monster” is being created by Diane Coniglio & will be mailed to all NC residents around Dec 23/24, 2021; Color Flyers will be available throughout town around Dec 17; Pat Wilson & Wendy Tauber will be uploading information on the speaker’s bio and further details on the GIGC website. Social media posts are in progress.
The MT school PTO has been contacted & an email will be sent out on Dec 8th to all MT parents & staff regarding the program ; information will refer guests to the GIGC webpage for the zoom link; Andy Schulte will post a save the date memo on Dec 20th & a reminder notice on Jan. 3, 2022
Due to the rise in COVID cases the Health Officer Kathy Hollister has recommended the Jan program be held on zoom; A motion for the zoom meeting was made by Diane Coniglio, 2nd by Jane Page. Visit the GIGC website for zoom information on the Jan 4, 2022 event. Members will get the zoom link from the committee.
Website– Pat Wilson, Wendy Tauber:
Pam Cullen has resigned as website archivist due to a return to her respnsibilities at the Town Hall. The club is looking for a new volunteer; Interested parties should contact Pat Wilson or Barbara Moore.
The Home page: Supported the Guild by posting the Pie Sale pick up on Nov 19th & Greens Sale last Sat along with our apparel sale. It was much appreciated by the Guild.
Current home page has information on our meeting next Tuesday at Strawberry Banke.
Membership – no report
Old Business: Report on Apparel sales by DeeDee Hammer:
Apparel sales: GIGC total profit of about $680.00 from the mail order sales in Nov, through Atlantic Sportswear in Portland Maine; Atlantic Sportswear also provided some free items to sell.
The club has also sold additional items at 2 Guild events; the Guild has offered to sell more inventory at their upcoming events
Special thanks to DeeDee, Pat Wilson & Jean Shields who have helped man the tables at the Guild events.
New Business: Glicka Kaplan presented ideas regarding plant sale dates for 2022. After consideration of dates in May, it was decided to schedule the Plant sale on May 21, 2022. Further discussion regarding a full outdoor sale due to the success last years’ sale at the Commons. A hybrid model was suggested in the event of inclement weather. Glicka plans to attend future Select Board meetings to consider the hybrid model & use of the Rec Center.
Follow up:
1. Complete Vote on Motion to accept November Meeting Minutes 2. Complete Vote on Motion to accept the revised Garden Club’s
Mission Statement
Meeting Adjourned @ 9:59am - Motion 1st Claudia Wilbur
Respectfully submitted,
Mary Briggs
Linda Patchett Recording Secretaries
2nd Pat Wilson
Board Minutes October 20, 2021
Board Present: Bonnie Brown, Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett, Kathy Mathews, ,Nancy Borden, Mary Briggs, Wendy Tauber, Claudia Wilbur, Diane Coniglio, Pat Wilson, Astrid Weeder
Board Absent: Pat Lenz
Review and Approve Min. 9/29/2021- B. MooreMotion 1st Claudia WIlbur 2nd Jane Page
Motion to amend previous meeting minutes: Mary Pat Gibson- note there will be no fall plantings in the Village Garden
Treasures’ Report- Jane Page
Statement 10/19/2021 final update: $1,784.77Follow- Up: Proposal by Mary Pat Gibson to separate expenses of Town Landing Project from the School Garden for future archives; Julie Thompson will assist Jane Page in separating this line item on treasurer’s spread sheet
Corresponding Sec Report- Kathy Matthews no report
Civic
Town Hall, Post Office- B. George Fall plantings successful, completed on 10/6/2021
Village garden and fire station will have no fall plantings.
Town Landing/Coast Guard Station MP Gibson
The 5 month project was completed this am with the installation of a park bench, recovered & restored by Mary Pat & placed near a 10 inch granite navigation / boundary marker
Project began in June2021: volunteers cut invasive plants.
July 2021: committee of 3 GC members & 1 town conservation member formed to address concerns about shoreline exposure; committee met for 3 months, researched & established plans with DES Concord, NH for purpose of learning shoreline protection proceedures.
Goals: Protect shoreline & beautification of the public space
Enhance the environment of native plants & trees
Document facts for future reference for Garden Club to address any issues that
may arise in the future
September 2021: shrubs purchased from nursery in Maine; soil dug & amended; 37 native shrubs were composted, mulched ,planted & labeled along the designated shoreline, parking lot & sloped areas: the Linden tree was pruned: the Fire Dept will continue to water the shrubs over the next couple of weeks.
Total of 23 active volunteers participated in the project from June to the present including 12 Garden Club members & 11 community workers
Barara Moore proposed that this project may be used in the future garden tour;
Biggie George: need to order more GC planting signs
The Boat – Bonnie Brown needs to update the fall plantings, Ann Tarlton will do planting
Publicity– Nancy Borden
Apparel sale update, opens today @ 4PM; Diane Coniglio created flyers with images of the apparel: Pat Wilson posted information on the website & a link; 6 emails & 5 posters have been created throughout town including: Church Guild, PTO, Men’s coffee, Historical Society, Church; QR code on link can be scanned with phone camera until 10/27/2021 @ 11:59 PM
Orders will be completed as they are received
Hospitality – A. Weeder- C. Surianello
Website– P. Cullen, P. Wlson, W. TauberLink re: apparel sale will be posted on the home page; archives updated with a drop down; Home page : most current activity
Board meeting minutes will be posted by Pam Cullen; Newsletter will go out 10/21/2021
Membership – MaryPat Gibson nothing new reported
Programs—C .WilburNov 2, 2021 Zoom: Jana Milbocker presenting Garden Tours of New England
Dec 14,2021: Holiday Luncheon under review due to COVID rise in NH;
Follow Up: Diane Coniglio plans to update COVID information with the local Health Officer & discuss further with B Moore; Barbara Moore will consult with Board on Health Officer’s recommendations; Wendy Tauber volunteered to make up a survey form for members input on attendance at the luncheon. Country Club requires minimum of 25 attendants & should be kept informed due to scheduling purposes.
Old Business: Members meeting in 2 weeks; B. Moore to send out reminder; Requisition forms to be sent out to board members by B. Moore
New Business : Barbara Moore reported new mission committee members: Pat Wilson, Jane Page, Beth Barnhorst
Garden Tour Committee still forming.
Meeting Adjorned @ 9:51
Board Minutes September 29, 2021
Great Island Garden Club. (GIGC) https://www.greatislandgardenclub.org
The purpose of the Great Island Garden Club shall be to stimulate the
knowledge and love of gardening and horticulture while assisting in
community beautification.
Time /Place
Board Meeting Sept, 29, 2021 @ 9.00 AM
Call in Number/Place
Common, Pavilion #2
Board Present ( 10)
Bonnie Brown, Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett, Claudia Wilbur, Pat Wilson, Kathy Mzthews, Nancy Borden,
Board Absent ( 6)
Astrid Weeder, Pat Lenz Mary Briggs, Wendy Tauber, Julie Thomas, Diane Coniglio
Review and approve 9/8/21, 2021 Board Min.
B. Moore
Board unanizously approved
The Process for processing Board minutes
Corresponding Sec. Report
K. Matthews
GIGC acknowledged and supported the following members:
Treasurer’s Report
J. Page
Gardens and Committee Reports
Civic Town plantings Town Hall, Post Office
B. George
Chairs resolved the dates on when to buy and plant the fall gardens which are affected to weather, rain, and the overlap of people committed to work on multiple projects.
Committee Chairs BG and MPG came up with a plan and they will notify their committees
Village Gardens/Fire Station
MP Gibson
No news
Town Landing
MP Gibson, J. Schwartz
Grasses are doing well, Poppies popped at unexpected time, Garden Club will track,
The Boat
B. Brown
Looks great
Publicity
N. Borden
Offered to help in any way to promote programs
Hospitality
A. Weeder
C. Surianello
Once we move to Zoom meeting we will not need refreshments.
B. Moore will notify AW, CS and the next hostesses
Members will be asked at the Tuesday meeting how they feel about attending the December luncheon.
Website
Wendy Tauber-(focus on E commerce Newsletter), Pat Wilson-, Pam Cullen joining
Send info to both Pat and Wendy they have a clear understanding of the division of labor and it would be difficult for all members to remember what they each do as individuals.
No new members
MP reached out to 4 people including those people who requested a family membership however did not hear back.
Old Business
Apparel Sales
Moore presented for D. Hammer
Approved Motion - C Wilbur 2nd J. Page
A high quality distributor has been found to produce the GIGC clothing’s, colors may be limited to black, navy, grey. DH will order a variety of samples. The Church Guild has welcomed the GIGC to have a table at their Pie Sale before Thanksgiving and Wreath and Tea Bread Sales in early December to show the samples. The Board approves DH to purchase up to a $1000 in sample apparel.
New Business
Discussion of Covid Protocols
We will continued to be guided by the New Castle Health Officer and make our decisions accordingly.
Discussion of open/closed Board Meetings and Board Minutes
Approved Motion-C Wilbur 2nd MP Gibson
In the past this has been a President's decision. We will address a change in the by-laws. In the meantime we will be inclusive: members may attend Board Meetings, and Board minutes will be posted on the Members Only section of the Website.
Modify By-laws regarding open Board meetings for all members.
Meeting Adjourned @ 10:14am
Approved Motion
Next board meeting Oct. 20
Potential Future Agenda Items
Great Island Garden Club. (GIGC) https://www.greatislandgardenclub.org
The purpose of the Great Island Garden Club shall be to stimulate the knowledge and love of gardening and horticulture while assisting in community beautification.
Board Present: Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett ,Nancy Borden, Mary Briggs, Wendy Tauber, Claudia Wilbur, Diane Coniglio, Pat Wilson, Julie Thomas, Astrid Weeder
Reviewed Nov.2, 2021 Minutes but failed to approve Nov.2, 2021 minutes: Minutes to be approved at Dec 29, 2021 meeting
Comments & suggestions were proposed by Mary Pat Gibson regarding the format of recording GC meeting minutes; A brief discussion to consider the benefits of a narrative style vs. bullet form was outlined . A follow up review is planned by the Recording Secretaries & the President.
Treasures's’ Report- Jane Page:
The Treasurer reports an active month with deposits & payments made to Harvey Apparel for the GIGC apparel fundraising; Refer to Treasurer’s report for details.
Corresponding Sec Report- Kathy Mathews: No report submitted
Civic Committee , Town Hall, Post Office B. George :
Assisted by Jane Page, 2 trees were purchased & planted at the Town Hall & decorated with lights. The window boxes from the Town Hall were removed and stored in Pat Wood’s garage . Eight wreaths with red bows were purchased from the Guild & placed at the P.O., Town Hall, Library and Common sign. Several members gathered various greens & red berries to decorate the window boxes on 12/09 in Pat Wood’s garage. Due to safety concerns using ladders, Xmas lights on the Magnolia trees at the library entrance were deferred. Plans to seek help from male members
Mary Pat GibsonThe Village Garden was successfully cleared of plantings for the winter; new members participated in the garden project. The activity was a successful way to involve new members in a face to face project in view of the need to conduct meetings on zoom this year. The primary goal is to keep the club members active & engaged during these challenging times.
Publicity– Nancy Borden
Update on the Jan 4, 2022 program on Invasive Species:
Nancy Borden is planning on submitting an article on the upcoming event to the Portsmouth Herald; A postcard with a “plant monster” is being created by Diane Coniglio & will be mailed to all NC residents around Dec 23/24, 2021; Color Flyers will be available throughout town around Dec 17; Pat Wilson & Wendy Tauber will be uploading information on the speaker’s bio and further details on the GIGC website. Social media posts are in progress.
The MT school PTO has been contacted & an email will be sent out on Dec 8th to all MT parents & staff regarding the program ; information will refer guests to the GIGC webpage for the zoom link; Andy Schulte will post a save the date memo on Dec 20th & a reminder notice on Jan. 3, 2022
Due to the rise in COVID cases the Health Officer Kathy Hollister has recommended the Jan program be held on zoom; A motion for the zoom meeting was made by Diane Coniglio, 2nd by Jane Page. Visit the GIGC website for zoom information on the Jan 4, 2022 event. Members will get the zoom link from the committee.
Website– Pat Wilson, Wendy Tauber:
Pam Cullen has resigned as website archivist due to a return to her respnsibilities at the Town Hall. The club is looking for a new volunteer; Interested parties should contact Pat Wilson or Barbara Moore.
The Home page: Supported the Guild by posting the Pie Sale pick up on Nov 19th & Greens Sale last Sat along with our apparel sale. It was much appreciated by the Guild.
Current home page has information on our meeting next Tuesday at Strawberry Banke.
Membership – no report
Old Business: Report on Apparel sales by DeeDee Hammer:
Apparel sales: GIGC total profit of about $680.00 from the mail order sales in Nov, through Atlantic Sportswear in Portland Maine; Atlantic Sportswear also provided some free items to sell.
The club has also sold additional items at 2 Guild events; the Guild has offered to sell more inventory at their upcoming events
Special thanks to DeeDee, Pat Wilson & Jean Shields who have helped man the tables at the Guild events.
New Business: Glicka Kaplan presented ideas regarding plant sale dates for 2022. After consideration of dates in May, it was decided to schedule the Plant sale on May 21, 2022. Further discussion regarding a full outdoor sale due to the success last years’ sale at the Commons. A hybrid model was suggested in the event of inclement weather. Glicka plans to attend future Select Board meetings to consider the hybrid model & use of the Rec Center.
Follow up:
1. Complete Vote on Motion to accept November Meeting Minutes 2. Complete Vote on Motion to accept the revised Garden Club’s
Mission Statement
Meeting Adjourned @ 9:59am - Motion 1st Claudia Wilbur
Respectfully submitted,
Mary Briggs
Linda Patchett Recording Secretaries
2nd Pat Wilson
Board Minutes October 20, 2021
Board Present: Bonnie Brown, Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett, Kathy Mathews, ,Nancy Borden, Mary Briggs, Wendy Tauber, Claudia Wilbur, Diane Coniglio, Pat Wilson, Astrid Weeder
Board Absent: Pat Lenz
Review and Approve Min. 9/29/2021- B. MooreMotion 1st Claudia WIlbur 2nd Jane Page
Motion to amend previous meeting minutes: Mary Pat Gibson- note there will be no fall plantings in the Village Garden
Treasures’ Report- Jane Page
Statement 10/19/2021 final update: $1,784.77Follow- Up: Proposal by Mary Pat Gibson to separate expenses of Town Landing Project from the School Garden for future archives; Julie Thompson will assist Jane Page in separating this line item on treasurer’s spread sheet
Corresponding Sec Report- Kathy Matthews no report
Civic
Town Hall, Post Office- B. George Fall plantings successful, completed on 10/6/2021
Village garden and fire station will have no fall plantings.
Town Landing/Coast Guard Station MP Gibson
The 5 month project was completed this am with the installation of a park bench, recovered & restored by Mary Pat & placed near a 10 inch granite navigation / boundary marker
Project began in June2021: volunteers cut invasive plants.
July 2021: committee of 3 GC members & 1 town conservation member formed to address concerns about shoreline exposure; committee met for 3 months, researched & established plans with DES Concord, NH for purpose of learning shoreline protection proceedures.
Goals: Protect shoreline & beautification of the public space
Enhance the environment of native plants & trees
Document facts for future reference for Garden Club to address any issues that
may arise in the future
September 2021: shrubs purchased from nursery in Maine; soil dug & amended; 37 native shrubs were composted, mulched ,planted & labeled along the designated shoreline, parking lot & sloped areas: the Linden tree was pruned: the Fire Dept will continue to water the shrubs over the next couple of weeks.
Total of 23 active volunteers participated in the project from June to the present including 12 Garden Club members & 11 community workers
Barara Moore proposed that this project may be used in the future garden tour;
Biggie George: need to order more GC planting signs
The Boat – Bonnie Brown needs to update the fall plantings, Ann Tarlton will do planting
Publicity– Nancy Borden
Apparel sale update, opens today @ 4PM; Diane Coniglio created flyers with images of the apparel: Pat Wilson posted information on the website & a link; 6 emails & 5 posters have been created throughout town including: Church Guild, PTO, Men’s coffee, Historical Society, Church; QR code on link can be scanned with phone camera until 10/27/2021 @ 11:59 PM
Orders will be completed as they are received
Hospitality – A. Weeder- C. Surianello
Website– P. Cullen, P. Wlson, W. TauberLink re: apparel sale will be posted on the home page; archives updated with a drop down; Home page : most current activity
Board meeting minutes will be posted by Pam Cullen; Newsletter will go out 10/21/2021
Membership – MaryPat Gibson nothing new reported
Programs—C .WilburNov 2, 2021 Zoom: Jana Milbocker presenting Garden Tours of New England
Dec 14,2021: Holiday Luncheon under review due to COVID rise in NH;
Follow Up: Diane Coniglio plans to update COVID information with the local Health Officer & discuss further with B Moore; Barbara Moore will consult with Board on Health Officer’s recommendations; Wendy Tauber volunteered to make up a survey form for members input on attendance at the luncheon. Country Club requires minimum of 25 attendants & should be kept informed due to scheduling purposes.
Old Business: Members meeting in 2 weeks; B. Moore to send out reminder; Requisition forms to be sent out to board members by B. Moore
New Business : Barbara Moore reported new mission committee members: Pat Wilson, Jane Page, Beth Barnhorst
Garden Tour Committee still forming.
Meeting Adjorned @ 9:51
- Motion 1st Mary Pat Gibson 2nd Claudia Wilbur
Board Minutes September 29, 2021
Great Island Garden Club. (GIGC) https://www.greatislandgardenclub.org
The purpose of the Great Island Garden Club shall be to stimulate the
knowledge and love of gardening and horticulture while assisting in
community beautification.
Time /Place
Board Meeting Sept, 29, 2021 @ 9.00 AM
Call in Number/Place
Common, Pavilion #2
Board Present ( 10)
Bonnie Brown, Biggie George, Mary Pat Gibson, Barbara Moore, Jane Page, Linda Patchett, Claudia Wilbur, Pat Wilson, Kathy Mzthews, Nancy Borden,
Board Absent ( 6)
Astrid Weeder, Pat Lenz Mary Briggs, Wendy Tauber, Julie Thomas, Diane Coniglio
Review and approve 9/8/21, 2021 Board Min.
B. Moore
Board unanizously approved
The Process for processing Board minutes
- Rec. Sec takes (Draft) min
- Rec. Sec submits Draft Min. to President
- President suggests any additions or corrections and returns document to Rec. Secretary.
- Rec. Secretary makes final changes and creates a PDF version.
- Recording Secretary emails Draft PDF to Board members.
- At the next Board meeting the minuets are reviewed and approved by entire Board
- Rec. Sec removes "Draft" from document title and submits approved PDF minutes to Web Experts (W. Tauber & P. Wilson) to upload to Member Only Web page
Corresponding Sec. Report
K. Matthews
GIGC acknowledged and supported the following members:
- A. Weeder post-op
- A. Tarlton upcoming surgery
- Diane Coniglio sympathy card
Treasurer’s Report
J. Page
- Approved Motion-MP Gibson 2nd -N. Bordan
- J. Page requests all members use the “requisition form for payment of receipts.”
- Once Treasurer's report is approved J Page sends the report and bank statement to Web Experts (W. Tauber, & P. Wilson) to upload on Member only Web page
- Requisition/payment form will be posted on the Web for members. This form should accompany any request for payment.
Gardens and Committee Reports
Civic Town plantings Town Hall, Post Office
B. George
Chairs resolved the dates on when to buy and plant the fall gardens which are affected to weather, rain, and the overlap of people committed to work on multiple projects.
Committee Chairs BG and MPG came up with a plan and they will notify their committees
Village Gardens/Fire Station
MP Gibson
No news
Town Landing
MP Gibson, J. Schwartz
Grasses are doing well, Poppies popped at unexpected time, Garden Club will track,
The Boat
B. Brown
Looks great
Publicity
N. Borden
Offered to help in any way to promote programs
Hospitality
A. Weeder
C. Surianello
Once we move to Zoom meeting we will not need refreshments.
B. Moore will notify AW, CS and the next hostesses
Members will be asked at the Tuesday meeting how they feel about attending the December luncheon.
Website
Wendy Tauber-(focus on E commerce Newsletter), Pat Wilson-, Pam Cullen joining
- Revision of Website to make it “User Friendly
- Landing Page goes away
- Drop down menu
- Member only section
Send info to both Pat and Wendy they have a clear understanding of the division of labor and it would be difficult for all members to remember what they each do as individuals.
- Membership
No new members
MP reached out to 4 people including those people who requested a family membership however did not hear back.
Old Business
Apparel Sales
Moore presented for D. Hammer
Approved Motion - C Wilbur 2nd J. Page
A high quality distributor has been found to produce the GIGC clothing’s, colors may be limited to black, navy, grey. DH will order a variety of samples. The Church Guild has welcomed the GIGC to have a table at their Pie Sale before Thanksgiving and Wreath and Tea Bread Sales in early December to show the samples. The Board approves DH to purchase up to a $1000 in sample apparel.
New Business
Discussion of Covid Protocols
We will continued to be guided by the New Castle Health Officer and make our decisions accordingly.
Discussion of open/closed Board Meetings and Board Minutes
Approved Motion-C Wilbur 2nd MP Gibson
In the past this has been a President's decision. We will address a change in the by-laws. In the meantime we will be inclusive: members may attend Board Meetings, and Board minutes will be posted on the Members Only section of the Website.
Modify By-laws regarding open Board meetings for all members.
Meeting Adjourned @ 10:14am
Approved Motion
Next board meeting Oct. 20
Potential Future Agenda Items
- Archives content
- Mission Statement (In particular, should "care of the environment" be added?)
- Minor by-law modifications (see past minutes for suggested modifications)
- Income Streams.
- A New Castle Garden Tour in Spring/Summer 2023 for New Castle’s 400-year anniversary
- The Pocket Garden tour in Portsmouth sold well over 1,000 tickets at $20 - $25 per ticket.
- A New Castle Garden Tour in Spring/Summer 2023 for New Castle’s 400-year anniversary