Approval of Minutes from Annual Meeting (June 7, 2022) With a motion from Astrid Weeder and seconded by Jane Page, the 6/7/22 minutes were unanimously approved.
Barbara thanked the following groups:
the Church for quickly and generously responding to allow us to meet in the Parish Hall when the Macomber Room was suddenly unavailable
the organizers of the Cocktail Party at PYC on August 29
the Membership for caring for the many gardens and planters in the community.
The Board is discussing ways to alleviate the hard work of caring for the many gardens in town. They plan to hire someone to apply Preen and mulch in spring, use polymeric crystals in containers to save water and time, and will encourage the heads of each garden to select drought tolerant plants.
The membership directory is online in printable form. Julie provided copies for those who do not have access to a printer.
Biggie circulated a watering schedule for Town Hall and Post Office.
Astrid circulated a sign up for hospitality at future meetings.
Reports of Officers and Committees
Treasurer’s Report - Jane Page
Beginning Checking Balance: $18,208
Total Income: $839
Total Expenditures: $6,279
Ending Checking Balance: $23,768
Money Market: $18,044
Total funds $30,812
Corresponding Secretary’s Report - Kathy Mathews
Kathy wrote letters to accompany donations to Safe Path ($5000) and NCHS ($1000). Notes were sent to members who experienced illness or loss over the summer.
Civic – Biggie George
Biggie thanked everyone for taking care of the Town Hall and Post Office planters throughout the summer. She will soon schedule the fall planting.
Hospitality – Astrid Weeder
Barbara thanked the hostesses for relocating the supplies from the Macomber Room to the Church and Astrid reminded members to sign-up for providing refreshments at future meetings.
Membership – Mary Briggs and Linda Patchett
There were 5 resignations last year (Cullen, Kennedy, LaCasse, Surianello, Williamson) and two new members (Karin Keating and Kathy Richards bringing the total membership to 59. Linda and Mary are planning ways to welcome new members.
Programs –Allison Stebbins
The Programs for fall are planned. The October 11 meeting will be open to the public with the topic “Go Native”. Allison suggested that we consider holding this meeting in the Parish Hall because it has more space.
Publicity – Diane Coniglio
Diane thanked outgoing co-chair Nancy Borden and welcomed Karin Keating to the Publicity committee. Publicity for the Oct 11 meeting is ready to go with postcards to be mailed to the community and posters. Diane, Karin, and Claudia will oversee the PR for the Garden Tour and would like extra help from interested members.
Website – Pat Wilson, Wendy Tauber
Wendy implored members to visit the Club’s beautiful website.
Garden Tour Committee - Glicka Kaplan, Claudia Wilbur
“The Secret’s Out” will be the tagline for the GIGC Garden Tour, June 17, 2023.
Glicka listed the Garden Tour committees and reminded us that participation by all members will be needed to make this huge undertaking a success. The committees include Logistics, Ticket Oversight, Program Materials, PR, Town Liaison, Sponsors, Volunteers, Merchandise/Logo.
The Tour will start at the Town Landing, follow Walbach to Piscataqua and up Atkinson St, ending with several houses on Main Street. There are 10-11 houses concentrated in the historic district.
New Business Susan Gough asked for help cleaning up the gardens at the Rec Center at 10am on September 8 followed by social time at the Green Bean.
Adjournment Following a motion from Glicka Kaplan, a second by Brenda Scolaro, and a unanimous vote, the meeting was adjourned at 10:10am. Kathy Mathews then introduced Margery Winters who spoke on Plant Communication “Lets Listen In”.
October 11, 2022
No business meeting held. Meeting was open to the public at the Church
November General Meeting Minutes Date: Tuesday, Nov. 1, 2022 Approval of Minutes from Meeting on Sept. 7, 2022 Irene Bush motioned to accept the minutes from the September 7, 2022 meeting as written. Judy Hajjar seconded and the motion was unanimously approved. Reports of Officers & Committees • President's Remarks a. Barbara collected checks for the Holiday Luncheon for those who had them. b. The Church Guild is seeking volunteers to decorate wreaths at the Parish Hall from Nov 29 to Dec 2 from any time between 9 am to 3 pm. • Corresponding Secretary’s Report - Kathy Mathews a. Kathy sent a plant to Judy Hajjar and her husband with our get well wishes. 1. Civic – Biggie George a. Fall plantings are done with the help of Biggie’s Co-chair, Brenda Reynolds. New Civic Organization – Barbara Moore b. Barbara discussed a 2-pronged approach for streamlining civic garden responsibilities to avoid overworking and under-volunteering. Part 1, Smarter Gardening, will include hiring outside mulch services, using Preen to reduce weeds, adding polymeric crystals to soil to aid in water retention, and using drought-tolerant plants, where appropriate. Part 2 is to appoint a Civic Garden Coordinator to oversee scheduling in all gardens and coordinate with individual garden heads. A volunteer is sought to become Civic Committee Chair. 2. Hospitality – Astrid Weeder a. Astrid needs one hospitality volunteer for each of the March, April, and June 2023 meetings.
3. Membership–MaryBriggs Mary Briggs welcomed new member Catherine Eames. Mary said 17 guests attended the October 11 Natives program. She and Linda Patchett are following up with all to determine interest in joining the club. Current club membership is 62, yet less than half (~45%) attend monthly programs. Mary and Linda created a colorful trifold membership brochure describing the club's mission, what we do, how we give back to the community, and how to join. Brochures will be distributed at various events or programs as appropriate. 4. Programs–Allison Stebbins a. HolidayLuncheon: Tuesday, Dec13. Checks payable to GIGC for $36 can be given or mailed to Bonnie Brown (PO Box 903, New Castle, NH 03854). Bonnie would like all checks by Dec. 2.
Meeting Venue: After two club events were successfully held at the Parish Hall, Alison raised the idea of using the site for all future garden club meetings. This would help foster a partnership with the church and solidify the space as a true community center. The Church Board agreed to let us use their coffee equipment, to store items there, and to not charge a fee, as we are a nonprofit organization. Alison suggested we could make a nominal monetary donation as a thank you whenever we do use the space. Pros and cons were discussed. A few members were concerned about a lack of parking downtown as compared to the library. Jane Finn said the church parking lot is used by town employees on weekdays, further limiting availability for parking for our daytime programs. Others noted that Parish Hall is more accessible (ramp) whereas the Library has many stairs and an elevator that may be limiting some members. No vote was taken; this issue is tabled until the January 2023 meeting when hopefully more members will be in attendance.
Open Meetings to Public: Alison favors inviting town residents to all educational programs, rather than just one a year, to promote the club and hopefully increase membership. Jane Finn motioned to invite New Castle town residents to the four remaining 2022-2023 meetings and reassess response over the summer. Glicka Kaplan seconded and the motion was approved.
5. Publicity–Diane Coniglio a. No report; With the club's approval to open remaining club meetings to town residents, Diane noted that Publicity will be needed and will use email distribution lists and poster placement around town rather than expensive postcard mailings. The January 2023 meeting will be in the Macomber Room as the Meeting Venue issue (above) is tabled for further discussion.
Website – No report as Pat Wilson and Wendy Tauber were not able to be present. Biggie George noted an omission in the recently printed member list (Bonnie Brown). Barbara will follow up with the Website committee to have the list edited and reprinted. \
Garden Tour Committee - Glicka Kaplan, Claudia Wilbur Glicka announced the Secret Gardens of New Castle Tour schedule as Friday, June 16 from 5-7:30 pm and Saturday June 17 from 10 am-3 pm. She implored all members to save these dates. Glicka said the Tour Committee is very busy working on logistics, logo, publicity, program materials, and much more. Claudia said many volunteers will be needed to ensure the tour's success.
Old Business By-Law Changes – Julie Thomas a. Julie reviewed club By-Law revisions that have been in the works for a long time and widely circulated to the membership for review. These modifications bring current written by-laws into alignment with actual practices. She highlighted changes such as having the Treasurer collect dues, having the Vice President oversee all fundraising efforts, and having the Nominating Committee nominate half of the slate of Officers in odd years and half in even years to promote continuity of knowledge of the Board of Directors. Alison Stebbins motioned to accept the By-Law revisions as recommended. Diane Coniglio seconded and it was approved. New Business: Nothing noted Adjournment Claudia Wilbur motioned to adjourn that was seconded by Julie Thomas and approved. Submitted by Diane Coniglio November 1, 2022
Great Island Garden Club December 13, 2022 Holiday Luncheon Wentworth County Club No Business Meeting
Great Island Garden Club January 10,2023 The meeting was cut short due to a medical emergency.
Great Island Garden Club General Meeting Minutes February 7, 2023
Meeting called to order at 9:34 am by President Barbara Moore. Minutes Approved from the January 10, 2023, meeting with a motion from Catherine Eames and a second from Ann Tarlton.
Reports of Officers and Committees
•Corresponding Secretary's Report - Kathy Mathews As reported by Barbara, Kathy sent several get-well cards to members, and a sympathy card to Cathy Homicz, a former member of the Garden Club who allows us to share her irrigation system at the Village Garden.
•Civic - Biggie George Biggie reported plans are moving along for a new season of planting the town, and that Mary Pat is planning the mulching project for the gardens this spring.
•Membership - Mary Briggs Mary reminded members to sign in for today's meeting. The committee is researching new name tags and hopes that they will be available for the Garden Tour in June.
•Programs - Allison Stebbins Allison reported that the committee has put together a survey to determine member interest in programs, meeting time, and meeting venue; all should have received an email form and then replied. She had copies available for those who had not responded. Results will be shared in an upcoming meeting.
•Publicity - Diane Coniglio Diane reported that publicity is in place for the March meeting (John Forti) and the April meeting (Growing a Pollinator Garden).
•Website- Pat Wilson and Wendy Tauber Pat and Wendy, from the screen at the front of the room, gave a demonstration of how to access the Club's website, the home page, how to log in -al sorts of information. They mentioned that Diana Coniglio also works with them to keep the website up to date.
•Garden Tour - Glicka Kaplan The Garden Tour is scheduled for June 16, 5-7:30 pm and June 17, 10-3 pm. Glicka said there is a need for some additional ads and sponsors; contact her if you have ideas/contacts. The Garden Tour ticket will be in the form of a Map. Wendy and Pat are planning an informational event for all volunteers (that's all of us!), that will be FUN!
Barbara requested that everyone make note of the Garden Tour dates, and plan to volunteer. We need everyone to participate. A volunteer signup sheet was passed around. Barbara extended thanks to Jane Page and Julie Thomas for the selection of goodies prepared for today's meeting. Meeting Adjourned at 10:02 am by motions from Pat Wilson and Glicka Kaplan. Submitted by Susan Gough
Beth Barnhorst introduced the presenter for the day Cris Blackstone, an advanced master gardener. Her program "Old Age Gardening was entertaining, humorous at times, and filled with great information and examples of what can make getting older a little easier. Submitted by Susan Gough
Great Island Garden Club PO Box 49 New Castle, NH 03854