Board Meeting Minutes
Approved March 29, 2023
Date: March 1, 2023
Present: Barbara Moore, presiding, Biggie George, Mary Pat Gibson, Glicka Kaplan, Karen Keating Julie Thomas, Pat Wilson
Approval of Minutes: Minutes of the February 1, 2023 were approved, unanimously.
Treasurer’s Report – provided by Jane Page
Beginning Balance: 9525.64
Corresponding Secretary’s Report- on behalf of the Club, Kathy Mathews sent a condolence card to Sharon Griffin on the death of her husband.
Committee Reports
Adjournment: The meeting was adjourned at 9:40am.
GIGC Board Meeting Minutes
February 1, 2023
Meeting called to order at 9:02 am
Macomber Room, 301 Wentworth Rd.
New Castle, NH 03854
Attendees:
Barbara Moore, Diane Coniglio, Mary Briggs, Alison Stebbins, Pat Wilson, Wendy Tauber, Jane Page, Mary Pat Gibson, Biggie George, Jennie Schwartz., Julie Thomas
Approval of Minutes: Motion to Accept: 1st Mary Briggs 2nd Jane Page
Reports of Officer:
Treasure's Report- Jane Page
Beginning Balance: $9638.63
Total Income: $216.00
Total Expenditures: $328.99
Ending Balance: $9525.64 + Money Market: $18,048.00 Total:
$27,574.11
Corresponding Secretary's Report- Barbara Moore read Kathy Mathew's report in her absence.
A get-well card was sent to Beth Barnhorst who is recovering from knee surgery.
A thank you note went to Clark and Lori Chandler for a donation which they generously make to the GIGC every year.
A well-deserved get-well card was sent to Jane Page
A sympathy card was sent to Cathy Homicz for her husband Skip
Committee Reports:
Civic - Biggie George and Mary Pat Gibson
Biggie checked with DPW re: missing Garden Club extension cords which
are used for outside lights. If not found by next year, we will purchase new ones and label them as ours. Responsibility for outside tree lighting will be evaluated on a yearly basis due to the difficulty of the task.
Mary Pat announced that Rene has been hired to mulch all the GIGC
gardens, including the small bed at the Fire station. He will also edge some of the gardens to help with mulch containment and mowing easier around the gardens. Composted mulch will be used.
Mary Pat, working with Chris from DPW is working on adding -1 2 permanent, granite sided benches to the coast guard "Town Landing Garden" 1 bench will cover an immovable granite stump near the larger garden, which, left uncovered is a fall risk and potential liability A second bench will make be park more welcoming as more and more people have
been enjoying the park with and without their dogs. The town will be paying for the benches.
Mary Pat is also working with Chris, to have all the picnic tables by the grass garden, painted a dark green to improve their current mismatched unsightly appearance.
The Town Landing Garden has also become a popular dog park. Unfortunately, some are not picking up after their dogs. Writing to the conservation committee was suggested, making them aware of the problem. Hopefully they will address the problem, possibly putting signs around
reminding people to pick up after their dogs.
Cathy and Skip Homicz for years have maintained the irrigation system that waters the "Village Garden", bearing any, and al expenses, (including water), to make sure the village garden is watered properly. A proposal was made by Mary Pat Gibson, to make a donation in memory of Skip Homicz, to a charity of their choice. Seconded by Jennie Schwartz. The vote was unanimous to donate $50.00 to St. Judes Hospital.
The 400th committee is putting up a banner and the garden club is potentially contributing money towards it if a large enough location is
available to hang it. Decisions re same will be made in February.
Safe Path will eventually be covering over the daffodil bed by the Great
Island Common sign. Those bulbs should be relocated after they bloom this year in anticipation.
Membership - Mary Briggs
The last presentation was attended by 22 members and 4 guests. Mary will
follow up with the guests and invite them to attend the meeting again when rescheduled.
in) Mary and Linda have been researching better looking and more functional
name tags for garden club members, especially with the garden tour coming up. They come in many different styles and sizes. They would likely be pinned as magnets can interfere with pacemakers. Current thought is to use the garden club logo and have a space for the name. Julie suggested that we
could use a label maker for the name, making them easy to create or replace if lost. The cost is about $5 - $6 /piece.
They will bring back a proposal for the cost and some images of the layout to a future meeting.
Programs - Alison Stebbins
The poster for the next program is out and has been seen around town. Great job!
in) Of the 61 surveys sent to members, 27 responses have been received so far (44% of member)
The responses have been varied regarding the meeting venue, good ideas for future programing have been made but the hope is to have everyone respond. Wendy Tauber will include a reminder in this weeks newsletter. Copies of the survey will be brought to the next meeting as well.
Publicity - Diane Coniglio
The reminder email for "Old Ag Gardening," went out Monday. Karin Keating did a nice job posting everything around town. It's on our Facebook page and also on our new "Instagram" account "The Great Island Garden Club"- easy to find if you have Instagram. Please join and follow - great efforts are being made to ramp up the Garden Tour and the 400th celebration, please help.
The poster for the March 4th presentation John Forte on "The Routes of Herbalism"), has been approved. That will go up and all other publicity
outlets will be updated on February 13th.
Website - Pat Wilson, Wendy Tauber
Pat and Wendy will give a short tutorial at the next meeting to anyone having trouble accessing website.
For some reason 71 surveys were sent out but we only have 61 members. They are working to resolve the discrepancy.
New Business: Barbara initiated a discussion regarding how much money we have as a club and what we retain, especially as we may have a financial windfall in June. We need to look at how much money we hold onto and possibly may need to give away more. We can have a discussion next time and get the information needed about budgets and expenses etc. so we can discuss and make some decisions.
Adjournment:
Motion to Adiourn: 1st Julie Thomas 2nd Diane Coniglio
Time of Adjournment: 10:03 am
Submitted: Jennie Schwartz Recording Secretary
January 2023
Board Meeting Canceled, No Business
December 2022
Board Meeting Canceled
Great Island Garden Club Board Meeting Minutes
Date: Nov. 30, 2022
Next Meeting: January 4, 2022, 9:00am Macomber Room
Attendance: Barbara Moore presiding, Mary Briggs, Diane Coniglio, Biggie George, Kathy Mathews, Jane Page, Linda Patchett, Alison Stebbins, Wendy Tauber, Julie Thomas, Astrid Weeder
Approval of Minutes: Minutes were approved following a motion by Julie, seconded by Linda.
Treasurer’s Report - Jane Page
Adjournment:
The meeting was adjourned at 10am following a motion by Jane, seconded by Mary.
GIGC Board Meeting Minutes
Date/Time/Place: 10/26/22, 9:00 am, Macomber Room, 301 Wentworth Rd. New Castle, NH 03854
Attendees: Barbara Moore, Astrid Weeder, Pat Wilson, Alison Stebbins, Biggie George, Jennie Schwartz, Julie Thomas, Mary Briggs, Kathy Mathews, Glicka Kaplan, Linda Patchett
Approval of Minutes:
Motion to Accept: 1st Astrid Weeder 2nd Mary Briggs
Unanimous approval
Reports of Officers
Committee Reports
The procedure for becoming a member, how information is obtained and processed was clarified. Member privacy and how our procedures protect members privacy was explained. Linda and Mary are looking to streamline the membership process. They will talk to Sylvia and research the current practice. To be on the next meeting’s agenda for further discussion.
At the recent program, there were 17 guests who were given information and 1 new person joined.
Opening programs to the public as a way to identify new community members and provide them with a GIGC welcome packet may be a good way to find new members.
The possibility of holding all future events at the church was raised. The needs of the GIGC were reviewed, such as storage for our supplies and parking. Barbara would like member input and to have a vote at the general membership meeting on November 1st before any decisions are made.
Holiday Luncheon plans – Bonnie Brown
The holiday luncheon will be on December 13th starting at 11:30 am. The cost is $36.00, and checks should be sent directly to Bonnie Brown by Dec 2nd if you plan on attending. The menu will include a salad, two entrée choices and dessert. The luncheon is dependent on a minimum of 20 people so encourage people to sign up early to avoid cancellation of the event like last year.
Unfinished Business:
The group had decided before to slightly adjust the administrative structure of the gardens we care for. The goal is to streamline the care utilizing mulch, “Preen”, and moisture crystals in the soil, to try and make the maintenance less difficult. At the membership meeting this will be brought up and attempts to find someone to be Civic Committee Chair, who will coordinate this process, will be made.
New Business: Alison Stebbins: Venue for General Meetings
See information under “Programs”
Announcements:
Freshfields Pocket Park- Pat Wilson
Pat handed out information about the project that the Library is undertaking to provide an outdoor gathering space for the community that is an extension of the library. More information will be forthcoming.
Adjournment:
Motion to Adjourn: 1st Jennie Schwartz 2nd Pat Wilson
Time of Adjournment: 10:07
Submitted:
Jennie Schwartz
Recording Secretary
GIGC Board Meeting Minutes
Date: 28 September 2022
Attendance: Barbara Moore (presiding), Mary Briggs, Diane Coniglio, Biggie George, Jane Page, Linda Patchett, Julie Thomas, Astrid Weeder, Claudia Wilbur, Pat Wilson
Approval of Minutes from August 31 meeting
With the correction that a printable membership list is not on the website, the 8/31/22 minutes were unanimously approved after a motion from Pat Wilson and seconded by Astrid Weeder. (Wendy will attach the printable list to the next membership-wide email).
Reports of Officers
Committee Reports
7. Garden Tour Committee –Claudia Wilbur reported that the Tour is planned for Saturday June 17, 10am-3pm and the committee is considering adding a second day (Friday June 16 5-7:30pm), pending town and garden owners’ approvals. They plan to create a “Placemat” style ticket/map with advertisements. Tickets will be $20 in advance ($25 day of). A ticket discount to $10 will be given to members who join the Club when they purchase their ticket. Volunteers will be solicited community-wide, asked to work a 2.5 hour shift, and given a free ticket. There will be a small plant sale at the Town Landing (near Tour check-in) on Saturday only. The police department will provide 2-3 officers to help with traffic control, but do not anticipate any issues. The Church Guild is planning a Bake Sale and the Tour committee plans to have live music at the Gazebo. The Garden Tour Committee’s next meeting will be Oct 28, 10am at the Macomber Room.
Unfinished Business:
A Garden Coordinator is needed to oversee our Civic activities (the many gardens we maintain throughout town). Duties discussed include Board representation, being in touch with the garden leaders, organizing maintenance needs that apply to more than one site (i.e. mulching), organizing volunteers for summer maintenance, and helping to distribute instructions to these volunteers for each site’s needs. The Nominating Committee will include this position in their roster of 2023-24 officers.
New Business:
We tabled a decision on offering a family discount for membership dues.
Announcements: The next Rec Center clean-up will be Oct 13 at 10am.
Adjournment: the meeting was adjourned at 9:50am with a motion from Julie, seconded by Biggie.
Approved March 29, 2023
Date: March 1, 2023
Present: Barbara Moore, presiding, Biggie George, Mary Pat Gibson, Glicka Kaplan, Karen Keating Julie Thomas, Pat Wilson
Approval of Minutes: Minutes of the February 1, 2023 were approved, unanimously.
Treasurer’s Report – provided by Jane Page
Beginning Balance: 9525.64
- Total Income: 3250.00
- Total Expenditures: 520.99
- Ending Balance 1/23/23: 12,254.65
- Money Market: 18,048.49
Corresponding Secretary’s Report- on behalf of the Club, Kathy Mathews sent a condolence card to Sharon Griffin on the death of her husband.
Committee Reports
- Civic – Mary Pat is working to ensure that the town’s gardens will be in good shape for the June Tour. We discussed the use and safety of Preen and Barbara reminded us that using water retaining crystals will help reduce the need to water.
- Membership – There were 25 members and 5 guests at the February program. Mary Briggs sent a welcome letter to the guests and invited them to the March meeting. Julie will cover the Membership job in March as Mary and Linda will be away.
- Publicity – Karen Keating reported that publicity efforts via Andy Schulte and social media for the March and April Programs are in place. All other publicity is focused on the Tour. Members are asked to follow our accounts on FB and IG. Karen has kindly donated a Garden Conservancy membership for the Club. Members are encouraged to take advantage of the online courses and nationwide Open Day garden tours.
- Programs – Alison Stebbins will report on the Survey at our next meeting once she has received all replies.
- Website – Pat Wilson reported that the website is up-to-date and will be devoted tot he Garden Tour after the April Program.
- Garden Tour Committee – Glicka Kaplan reported that the publicity poster is comlete and the Map (ticket) is nearly complete with all ads sold. Total ad revenue is $6000 including two comped ads to Bedrock Gardens and Wild Valentine. Tickets will go on sale 5/1/23. Bonnie and Gail are creating banners and the committee is working out the details of a shuttle vs Trolley (the Trolley is not available on Friday). Pat and Wendy have scheduled a training session for volunteers on May 8, 11:30am with lunch at PYC. There will be a second training session in late May for volunteers who sign up after May 8. Wendy and Pat will create a Google sign-up, similar to the summer watering procedure.
Adjournment: The meeting was adjourned at 9:40am.
GIGC Board Meeting Minutes
February 1, 2023
Meeting called to order at 9:02 am
Macomber Room, 301 Wentworth Rd.
New Castle, NH 03854
Attendees:
Barbara Moore, Diane Coniglio, Mary Briggs, Alison Stebbins, Pat Wilson, Wendy Tauber, Jane Page, Mary Pat Gibson, Biggie George, Jennie Schwartz., Julie Thomas
Approval of Minutes: Motion to Accept: 1st Mary Briggs 2nd Jane Page
Reports of Officer:
Treasure's Report- Jane Page
Beginning Balance: $9638.63
Total Income: $216.00
Total Expenditures: $328.99
Ending Balance: $9525.64 + Money Market: $18,048.00 Total:
$27,574.11
Corresponding Secretary's Report- Barbara Moore read Kathy Mathew's report in her absence.
A get-well card was sent to Beth Barnhorst who is recovering from knee surgery.
A thank you note went to Clark and Lori Chandler for a donation which they generously make to the GIGC every year.
A well-deserved get-well card was sent to Jane Page
A sympathy card was sent to Cathy Homicz for her husband Skip
Committee Reports:
Civic - Biggie George and Mary Pat Gibson
Biggie checked with DPW re: missing Garden Club extension cords which
are used for outside lights. If not found by next year, we will purchase new ones and label them as ours. Responsibility for outside tree lighting will be evaluated on a yearly basis due to the difficulty of the task.
Mary Pat announced that Rene has been hired to mulch all the GIGC
gardens, including the small bed at the Fire station. He will also edge some of the gardens to help with mulch containment and mowing easier around the gardens. Composted mulch will be used.
Mary Pat, working with Chris from DPW is working on adding -1 2 permanent, granite sided benches to the coast guard "Town Landing Garden" 1 bench will cover an immovable granite stump near the larger garden, which, left uncovered is a fall risk and potential liability A second bench will make be park more welcoming as more and more people have
been enjoying the park with and without their dogs. The town will be paying for the benches.
Mary Pat is also working with Chris, to have all the picnic tables by the grass garden, painted a dark green to improve their current mismatched unsightly appearance.
The Town Landing Garden has also become a popular dog park. Unfortunately, some are not picking up after their dogs. Writing to the conservation committee was suggested, making them aware of the problem. Hopefully they will address the problem, possibly putting signs around
reminding people to pick up after their dogs.
Cathy and Skip Homicz for years have maintained the irrigation system that waters the "Village Garden", bearing any, and al expenses, (including water), to make sure the village garden is watered properly. A proposal was made by Mary Pat Gibson, to make a donation in memory of Skip Homicz, to a charity of their choice. Seconded by Jennie Schwartz. The vote was unanimous to donate $50.00 to St. Judes Hospital.
The 400th committee is putting up a banner and the garden club is potentially contributing money towards it if a large enough location is
available to hang it. Decisions re same will be made in February.
Safe Path will eventually be covering over the daffodil bed by the Great
Island Common sign. Those bulbs should be relocated after they bloom this year in anticipation.
Membership - Mary Briggs
The last presentation was attended by 22 members and 4 guests. Mary will
follow up with the guests and invite them to attend the meeting again when rescheduled.
in) Mary and Linda have been researching better looking and more functional
name tags for garden club members, especially with the garden tour coming up. They come in many different styles and sizes. They would likely be pinned as magnets can interfere with pacemakers. Current thought is to use the garden club logo and have a space for the name. Julie suggested that we
could use a label maker for the name, making them easy to create or replace if lost. The cost is about $5 - $6 /piece.
They will bring back a proposal for the cost and some images of the layout to a future meeting.
Programs - Alison Stebbins
The poster for the next program is out and has been seen around town. Great job!
in) Of the 61 surveys sent to members, 27 responses have been received so far (44% of member)
The responses have been varied regarding the meeting venue, good ideas for future programing have been made but the hope is to have everyone respond. Wendy Tauber will include a reminder in this weeks newsletter. Copies of the survey will be brought to the next meeting as well.
Publicity - Diane Coniglio
The reminder email for "Old Ag Gardening," went out Monday. Karin Keating did a nice job posting everything around town. It's on our Facebook page and also on our new "Instagram" account "The Great Island Garden Club"- easy to find if you have Instagram. Please join and follow - great efforts are being made to ramp up the Garden Tour and the 400th celebration, please help.
The poster for the March 4th presentation John Forte on "The Routes of Herbalism"), has been approved. That will go up and all other publicity
outlets will be updated on February 13th.
Website - Pat Wilson, Wendy Tauber
Pat and Wendy will give a short tutorial at the next meeting to anyone having trouble accessing website.
For some reason 71 surveys were sent out but we only have 61 members. They are working to resolve the discrepancy.
New Business: Barbara initiated a discussion regarding how much money we have as a club and what we retain, especially as we may have a financial windfall in June. We need to look at how much money we hold onto and possibly may need to give away more. We can have a discussion next time and get the information needed about budgets and expenses etc. so we can discuss and make some decisions.
Adjournment:
Motion to Adiourn: 1st Julie Thomas 2nd Diane Coniglio
Time of Adjournment: 10:03 am
Submitted: Jennie Schwartz Recording Secretary
January 2023
Board Meeting Canceled, No Business
December 2022
Board Meeting Canceled
Great Island Garden Club Board Meeting Minutes
Date: Nov. 30, 2022
Next Meeting: January 4, 2022, 9:00am Macomber Room
Attendance: Barbara Moore presiding, Mary Briggs, Diane Coniglio, Biggie George, Kathy Mathews, Jane Page, Linda Patchett, Alison Stebbins, Wendy Tauber, Julie Thomas, Astrid Weeder
Approval of Minutes: Minutes were approved following a motion by Julie, seconded by Linda.
Treasurer’s Report - Jane Page
- Beginning Balance: $12,138.54
- Total Income: $520.00
- Total Expenditures: $2,260.28
- Interest Income: $0.77
- Money Market balance: $18,046.21
- Ending Balance: $28,444.47
Corresponding Secretary’s Report- Kathy Mathews had nothing report.
Committee Reports
- Civic
- Town Hall, Post Office - Biggie George reported that the Christmas tree lights are set up and the window boxes will be planted the week of Dec 5 at Pat Wood’s home.
- Village Garden, Town Landing - No report
- Rec Center – Susan Gough finished clean-up at the Rec Center and Pat
Wilson emptied the pots at the Common. The Rec Center irrigation will be
fixed in the spring. - Boat – No report
- Hospitality Astrid Weeder had nothing to report.
- Membership – Mary Briggs and Linda Patchett reported that we have had 33% membertship attendance at recent meetings. No guests attended the Nov. program. They plan to print 250 membership information brochures to distribute throughout town and at events. Linda will follow up with a prospective member, friend of Biggie.
- Programs Diane asked Alison to obtain details (bio, photos, slides) from future speakers so that we can publicize the programs in posters and on the website.
- Publicity The Islander newsletter had a page about the GIGC in its most recent issue. Diane has also submitted information about the Garden Tour to the town for placement on the 400th anniversary website, to Portsmouth’s website, and to WMUR.
- Website –Wendy Tauber suggested conducting website tutorial at a future meeting to help members navigate the Club’s website. Most members do not make full use of the site and probably do not know to log in to view Member’s Only content.
- Garden Tour Committee – Glicka reported in absentia that plans are progressing.
- Holiday Luncheon – Bonnie Brown is collecting checks ($36) and has 24 attendees
to date, exceeding the minimum of 20 required by WBTSCC.
- Meeting Time: Now that we have decided to open our programs to the public for the remainder of the year, we had a lengthy discussion of how to schedule the agenda to be welcoming while still conducting Club business. We agreed to advertise to the public that our monthly meeting’s Program will start at 10:00am. Club members will still be able to arrive at 9:00am for hospitality and the business portion of the meeting will start at 9:30am, prior to the arrival of guests.
- Meeting Programs Poll: Alison presented a draft of a membership poll to determine member’s preferences for Program topics and interest in attending meetings later in the day (late afternoon/evening). She will work with Wendy to deliver the survey to members online using a survey application such as Survey Monkey or Doodle.
Adjournment:
The meeting was adjourned at 10am following a motion by Jane, seconded by Mary.
GIGC Board Meeting Minutes
Date/Time/Place: 10/26/22, 9:00 am, Macomber Room, 301 Wentworth Rd. New Castle, NH 03854
Attendees: Barbara Moore, Astrid Weeder, Pat Wilson, Alison Stebbins, Biggie George, Jennie Schwartz, Julie Thomas, Mary Briggs, Kathy Mathews, Glicka Kaplan, Linda Patchett
Approval of Minutes:
Motion to Accept: 1st Astrid Weeder 2nd Mary Briggs
Unanimous approval
Reports of Officers
- Treasure’s Report - Jane Page
- Beginning Balance: $12,768.44:
- Total Income: $210.00
- Total Expenditures: $839.90
- Ending Balance: $12,138.54
Committee Reports
- Civic – Biggie George: The fall planting went well. Brenda Reynolds as co-chair was there with Biggie along with 6 other members who volunteered to help.
- Hospitality – Astrid Weeder reported that the last presentation held at the church was very successful. The issue of encouraging the wearing of masks to events was brought up and encouraged.
- Membership – Mary Briggs or Linda Patchett
The procedure for becoming a member, how information is obtained and processed was clarified. Member privacy and how our procedures protect members privacy was explained. Linda and Mary are looking to streamline the membership process. They will talk to Sylvia and research the current practice. To be on the next meeting’s agenda for further discussion.
At the recent program, there were 17 guests who were given information and 1 new person joined.
- Programs – Alison Stebbins
Opening programs to the public as a way to identify new community members and provide them with a GIGC welcome packet may be a good way to find new members.
The possibility of holding all future events at the church was raised. The needs of the GIGC were reviewed, such as storage for our supplies and parking. Barbara would like member input and to have a vote at the general membership meeting on November 1st before any decisions are made.
Holiday Luncheon plans – Bonnie Brown
The holiday luncheon will be on December 13th starting at 11:30 am. The cost is $36.00, and checks should be sent directly to Bonnie Brown by Dec 2nd if you plan on attending. The menu will include a salad, two entrée choices and dessert. The luncheon is dependent on a minimum of 20 people so encourage people to sign up early to avoid cancellation of the event like last year.
- Website – Pat Wilson and Wendy Tauber
- Garden Tour Committee – Glicka Kaplan and Claudia Wilbur Dates have not been posted yet. The tour will be on Friday evening, June16 from 5-7:30 pm and Saturday, June 17, from 10 – 3. The committee is meeting Friday.
Unfinished Business:
The group had decided before to slightly adjust the administrative structure of the gardens we care for. The goal is to streamline the care utilizing mulch, “Preen”, and moisture crystals in the soil, to try and make the maintenance less difficult. At the membership meeting this will be brought up and attempts to find someone to be Civic Committee Chair, who will coordinate this process, will be made.
New Business: Alison Stebbins: Venue for General Meetings
See information under “Programs”
Announcements:
Freshfields Pocket Park- Pat Wilson
Pat handed out information about the project that the Library is undertaking to provide an outdoor gathering space for the community that is an extension of the library. More information will be forthcoming.
Adjournment:
Motion to Adjourn: 1st Jennie Schwartz 2nd Pat Wilson
Time of Adjournment: 10:07
Submitted:
Jennie Schwartz
Recording Secretary
GIGC Board Meeting Minutes
Date: 28 September 2022
Attendance: Barbara Moore (presiding), Mary Briggs, Diane Coniglio, Biggie George, Jane Page, Linda Patchett, Julie Thomas, Astrid Weeder, Claudia Wilbur, Pat Wilson
Approval of Minutes from August 31 meeting
With the correction that a printable membership list is not on the website, the 8/31/22 minutes were unanimously approved after a motion from Pat Wilson and seconded by Astrid Weeder. (Wendy will attach the printable list to the next membership-wide email).
Reports of Officers
- Treasurer’s Report - Jane Page
- Beginning Balance: $18,208.39
- Total Income: 839.04
- Total Expenditures: 6,278.99
- Ending Balance: 12,768.44
- Money Market 18,044.70
- Total Assets $30,813.14
- Corresponding Secretary’s Report- Kathy Mathews had nothing to report.
Committee Reports
- Civic –
- Town Hall, Post Office
- Village Garden, Town Landing - no report
- Rec Center
- Boat
- Common
- Fire Station
- Hospitality – Astrid Weeder reported that she has volunteers for the November meeting and will solicit volunteers for subsequent meetings in 2023.
- Membership – Mary Briggs and Linda Patchett presented a one-page information sheet for prospective members. After edits have been made, Julie volunteered to format it into a tri-fold brochure. The brochure can be distributed at events and left at public locations (PO, café, etc). We discussed the importance of making the community aware of what the Club contributes to the community and how we use our fundraising monies. Linda will include Diane in the editing process and plans to put a version on the Club’s website. Pat and Barbara agreed to forward photos to Linda.
- Programs – “Go Native“ is the theme of our Oct 11 meeting, open to the public, 7pm at the Church Parish Hall. The speaker will be Sheila Steele from UNH.
- Publicity – Diane Coniglio reported that publicity for ”Go Native” is complete and attention is now focused on the June 2023 Garden Tour. She suggested developing an article for Island Items to attract new members and reinforce the need to educate the Community about our activities, contributions, and how we use the funds we raise.
- Website – Please inform Pat Wilson if something on the site is incorrect or inaccurate.
7. Garden Tour Committee –Claudia Wilbur reported that the Tour is planned for Saturday June 17, 10am-3pm and the committee is considering adding a second day (Friday June 16 5-7:30pm), pending town and garden owners’ approvals. They plan to create a “Placemat” style ticket/map with advertisements. Tickets will be $20 in advance ($25 day of). A ticket discount to $10 will be given to members who join the Club when they purchase their ticket. Volunteers will be solicited community-wide, asked to work a 2.5 hour shift, and given a free ticket. There will be a small plant sale at the Town Landing (near Tour check-in) on Saturday only. The police department will provide 2-3 officers to help with traffic control, but do not anticipate any issues. The Church Guild is planning a Bake Sale and the Tour committee plans to have live music at the Gazebo. The Garden Tour Committee’s next meeting will be Oct 28, 10am at the Macomber Room.
Unfinished Business:
A Garden Coordinator is needed to oversee our Civic activities (the many gardens we maintain throughout town). Duties discussed include Board representation, being in touch with the garden leaders, organizing maintenance needs that apply to more than one site (i.e. mulching), organizing volunteers for summer maintenance, and helping to distribute instructions to these volunteers for each site’s needs. The Nominating Committee will include this position in their roster of 2023-24 officers.
New Business:
We tabled a decision on offering a family discount for membership dues.
Announcements: The next Rec Center clean-up will be Oct 13 at 10am.
Adjournment: the meeting was adjourned at 9:50am with a motion from Julie, seconded by Biggie.